A practical planning tool
Compare the real cost of software
Add licence units, setup, training, monthly extras and exit costs to compare a two-year ownership estimate.
Fictional starting values · No account needed · Inputs stay in this page and are not submitted or saved.
Enable JavaScript to calculate
The formula and worked guide below remain available.
How this calculation works
Annual recurring cost = 12 × (units × monthly rate + monthly extras). Year one adds setup and training. Year two repeats recurring costs. The two-year total adds exit costs once. Use one organisation unit for a fixed organisation licence, or the quoted minimum seats where applicable.
What the model does not tell you
Use a consistent GST basis. Defaults are fictional and do not describe a particular vendor. The calculation assumes unchanged rates and usage, no discounting and one licence basis. Add transaction, message, integration and other recurring charges to monthly extras. Annual upfront payment can change cash timing.
Educational scenario only. Use verified inputs and appropriate accounting, legal or employment advice for an actual decision.
Read the worked guide ↗